May 26, 2013

CMS Basic Essential Training - Lesson 01

CMS is the abbreviation of Content Management System, but in short and world widely it is commonly known as CMS. CMS is basically a complete system have different programs and processes working under one hood to provide a nearly perfect website. It helps the people to manage any type of content (Like single content or range of different types of content) online or even offline. It helps the Administrators or users to install the system easily in GUI (Graphical User Interface) mode and manage the content with ease of access. There are different types of content managements systems i.e. Paid and Free Open source. Mostly people prefer the Free Open Source, because they allow different contributors around the world to make the processes and functionality to be faster, smoother and bug free system. Paid systems may be a choice for you and it will be a great move to switch to it but in my point of view it will be available to a limit only in some functionality so in case you want to change something or want new things, you might have to pay again and again. But in case of Free & Open Source systems, people will help you without incurring any cost. You might find all the features of your need in that system, even the feature is not there you might get some plugins to cover those areas as well. Mind it, it is all free stuff so you don’t have to worry about setting up any budgets. But in case you might want to change the functionality completely you might want to hire some professional or you might lose your content completely.

What is meant by CMS?

In simple words it is a server-side software which simplifies the creation and maintenance of websites. It helps the users to create, edit and delete articles, create, edit and delete web pages, upload and delete files, documents and contents without having and special knowledge or expertise of websites. It is a GUI based software which anyone can easily understand and operate without any special training.

Here a question may arise what is content in the first place. Well any material that includes documents, images, videos, Audios and Media Files is known as content. Files are directly stored on the web directory but their links are stored in Databases to easily sort out things otherwise it is not easy to remember the links correctly and accurately every time you visit website, or users might not know which file is standing where. Now the question comes how can you upload the content and at which place on the website. Well that becomes easy when you use CMS. It usually has an Admin Area where you can upload files without having any fuss of where to upload and where to store those links. Admin Area is also a web based software system, which means you don't have to install any separate software to access this end. It is not a browser specific task so you can easily navigate using any web browser like Internet Explorer, Mozilla, Chrome, Opera or any other internet browser. But make sure you can access the websites and your internet connection is working fine 🙂

Why to use a CMS?

A person might think that I can upload the files and manage them so why do I need a CMS? Well it is simple because CMS is not just uploading things online and work with them. It’s a website interface with which you can manage the outlook of the website by creating site navigation system (menus), sidebars, providing any sponsor advertisements, provide any outside links etc. without having web programming language knowledge. This process may be manual or you can allow it to do that for you automatically. You can create blogs, events, calendars, news, profile pages with simple clicks or you can change the complete look (Template or Theme) of the website with in no time.

Web Content Management:

There are different web content management systems also required in the market according to their needs and functionality. Some are Digital Asset Management, Proprietary Web CMS, some are Document Servers and mostly there are Enterprise CMS. It should be kept in mind that these all CMS are Premium service systems. But we will keep in focus about the Free & Open Source Web CMS. These are also widely known as WCM Systems.

What are the Advantages of CMS?

Well there are numerous advantages of Content Management System. Some of the points that are worth to be noted are:

  • It can speed up the website creation, editing, deleting experience with website browsing speed as well.
  • Anyone can create the website within no time.
  • Non-Technical people can easily create and update content.
  • Developers and Designers can edit and create the templates with very ease because of the framework being known to all.
  • Free Plugins can really make the website function more accurately as you want it.

Please do share this compiled knowledge to be known publicly to everyone who is interested in knowing about CMS. This is the 1st Lesson for you people, and I will be sharing my knowledge with you people with time to time. So do visit time to time and do bookmark it on your PC/Laptop/Mobile Devices 🙂

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